What is DeskFlex?

With the huge rise in mobile and telecommuting employees, many businesses are finding themselves with an office full of empty cubicles. DeskFlex helps cut the costs of real estate investment, and makes sure you're utilizing every desk to its fullest potential. With DeskFlex, employees or managers can reserve, claim, or monitor desks for a specific amount of time. This means an increase in value for office space, and a decrease in space needed.

How Does It Work?

DeskFlex enables an office to utilize Desk Sharing. Desk sharing is known by several names including hoteling, hot-desking, room scheduling, desk booking and virtual office. Using a browser-based program, desks can be managed in any number of ways. Employees can reserve desks for themselves, groups can find a space to work together, and employers can assign specific desks to whomever they choose.

DeskFlex provides a map-like overview of the office, with each desk displayed as either vacant or available. Employees can claim desks as they walk in, or reserve them far ahead of time. DeskFlex also utilizes motion-sensing technology to ensure an accurate overview of desk vacancy. If an employee leaves their desk, the motion-sensor will alert the system and adjust the map accordingly.

Benefits Include

» Substantially reduced workspace costs

» Increased productivity

» Proactive capacity planning

» Quick and flexible reaction to changing market conditions

» Improved employee retention

» Streamlined Operations

» Easy to Use

» Comprehensive Control

Anywhere, Anytime Access

When it comes to effective use of your workspace and resources, accessing reservation information is key. While your Enterprise Messaging System (EMS) administrators will typically utilize the powerful features of the desktop application, the majority of your users will likely access the system from a computer or kiosk to make, check or cancel reservations. For example, employees can:

» Get details on space available or a scheduled event easily online

» Reserve a room on-the-spot for an impromptu gathering

» Verify a meeting or event location in a lobby area

» Share information within Microsoft Outlook® & Microsoft Exchange to invite attendees and book the room and resources for a meeting

EMS Professional provides various levels of access to support any mix of space management approaches and the needs of any type of user. From centralized to Outlook-based, facility managers to attendees, and all those in between, EMS is accessible by just about anyone, anytime, anywhere!

What’s DeskFlex’s Scope?

DeskFlex is responsive to each office size and needs, servicing small businesses up to enterprise environments. DeskFlex can be configured to administer a single site or multiple sites locally or remotely. From the smallest to the largest organization, DeskFlex can be scaled to meet your needs.

DeskFlexyour go-to source for workplace management software solutions!

DeskFlex helps you cut costs, maximize space utilization and improve employee productivity through simple software solutions. With our resource scheduling software, your employees can reserve or track desks, rooms, equipment and other resources quickly. This helps you avoid booking issues and save time. Your employees can use the scheduling software with ease. Its user interface allows them to view and modify reservations with only a few clicks. Call now to order DeskFlex for your organization!

Call 847-359-3990 or click here to receive more information.

What's New View All
Announcing Room Display Touchscreens
Make Conference Room Reservations from a state of the art tablet system.
Announcing Lobby Kiosks
Users can book work spaces through a complete, easy to use interface, blending seamlessly with a modern lobby or reception area. 

Blogs & News

Hot Desking – Things You Should Know About It
Room Booking Software and Hot-Desking Employees
The Anatomy of Room Scheduling Software
Room Booking Software and Company Culture
Room Reservation Software for Universities
Why Hot-Desking is Here to Stay
Know Your Office Reservation Terms


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