Logiciel d'espace de travail de planification de transition : la clé pour rendre le retour au travail plus efficace

There’s no doubt about it: businesses are eager to reopen, and employees are eager to return to the office. However, make no mistake—unless the transition to the office is well planned and coordinated, it could have a significant negative impact on the workforce. One way to avoid this impact is to use specialized workplace software to plan and implement a well-thought-out transition strategy.

Making transitions work better

A well-orchestrated transition plan isn’t just great for workplace productivity; it’s good for staff morale. Having such a plan won’t just improve efficiency (i.e., your bottom line!). It’ll also reduce return-to-work stress for your employees. And, because elements of such a plan, like social distancing, are likely to be in vogue for a long time, your transition planning efforts will also yield long-term benefits.

So, how can employers and personnel administrators develop better transition plans? Well, here are some suggestions worth considering:

1) Social Distancing Management Beacons: Why do your staff need to interact unnecessarily with other employees, for example, to inquire about the availability (or not) of a specific workspace – be it a desk, cubicle, room, or workstation. With Bluetooth-enabled beacons, nearby Bluetooth devices can connect and check the status of workspace assets. The beacon is smart enough to determine when a user is not actively using the desk/cubicle (if they don’t check in within 15 minutes) and release them into the vacant pool for other staff members to book/use.

2) LED Color-Coded FlexCubes: This is another smart, software-driven, Wi-Fi-enabled device that can play an important role in any transition to the office software solution. This makes contactless transition planning a reality. Place these smart cubes on workspace assets, such as desks and workstations, and avoid staff having to have physical contact with desk/cubicle owners or workspace administrators. The color-coded LEDs (Green = Available; Red = Reserved; Blue = Assigned to a permanent user; Yellow = Available in 30 minutes) provide staff, looking for an office space, with all the information they need to make less frequent contact from the office without stress.

3) Software-powered lobby kiosks: You may have a hosting agreement with your staff, allowing them to come into the office to use the on-site workspace. Or perhaps you have clients or other guests who frequently use your office space. Installing a reception kiosk in your reception area makes self-service workspace management easier. Users can efficiently manage all workspaces through a single, user-friendly interface, eliminating (or at least minimizing) the need for interaction with other staff members.

Integrated transition planning

These smart, software-driven devices from DeskFlex work in tandem with business communication systems such as MS Outlook, MS Exchange, and Active Directory. The tools seamlessly integrate with staff calendars. They allow staff and facility managers to check the availability of desks, workstations, and conference rooms online. Employees can cancel or change reservations remotely.

Together, they provide workforce managers and office administrators with a powerful suite of integrated workspace software solutions to facilitate back-to-work transition planning.