Por que investir em software de hotelaria de escritório é uma obrigação na era do trabalho híbrido

Businesses are reopening, and investing in office hospitality software is on the rise. However, the government has ordered that they are still not allowed to operate at full capacity. As a result, many companies are scheduling their workforces in shifts. For most organizations planning to bring their employees back, unprecedented challenges may arise between the transitions.

Social distancing, contact tracing, and cleaning, as well as a mix of in-office and remote work, come with their own challenges. Fortunately, using office hospitality software solutions can help businesses manage their space and optimize hybrid workplaces.

This emerging flexible space management strategy offers companies a smart way to create a safe and productive work environment. As cities ease restrictions and more workers slowly return to offices, investing in this tool is beneficial. Here’s why companies with hybrid work models are implementing this software.

How does office hotel technology work?

Office hoteling software is a tool that allows an organization to manage workspaces. With this software, employees can make reservations and schedule the use of desks, conference rooms, and even equipment. This tool gives employees the flexibility to choose when and where they want to sit and work.

For companies that are adopting a hybrid work model, this innovation serves as a key strategy to manage their workspace and employees efficiently. Hybrid work is new to everyone, so it’s essential to employ a reliable system to make it work. Here’s why it’s worth investing in this software for your hybrid business.

Top Reasons to Invest in Hotel Software for Your Hybrid Workplace

With many employees reluctant to leave remote work behind, it’s becoming clear that hybrid working is here to stay. But since this strategy comes with its drawbacks and requires more control, investing in hotel technology is a must. Here are the top reasons and benefits why you should embrace it.

Provides stability and classifies the process

If you move to a hybrid work model without any systems in place, expect to encounter a number of complications. It will be difficult to communicate in real time about hours and available rooms or desks. This means your employees may not know where and when they can work.

Before you know it, you’ll have a huge crowd of people in the office with nowhere to work. A hospitality app can streamline the process and ensure that employees have a space to work when they arrive. It gives your organization more control over the situation.

Improves employee productivity

In addition to giving employees their preferred hybrid work environment, these tools also allow them to reserve the space they want. Perhaps a worker needs uninterrupted quiet time in a private cubicle or a room where they can collaborate with others. They now have the power to choose the most suitable location to get work done.

Not everyone needs the same thing to reach their peak productivity. Being able to choose workstations that meet your needs can help improve your experience and productivity.

Increase collaboration and teamwork

Another benefit that comes with this flexible setup is an increase in collaboration and teamwork. Just because employees are no longer in the office every day of the week doesn’t mean that regular collaboration is impossible. As mentioned earlier, employees can also reserve a room or collaboration space to work with their colleagues.

Without hospitality software, people would have to claim tables on a first-come, first-served basis. There’s a chance that teams will scatter and become separated from each other if they don’t arrive on time. Organizations can increase collaboration and create a friendly work environment in a hybrid workplace with hospitality technology.

Improves space and resource utilization

Assigning permanent desks to employees who are now spending most of their time working from home is not wise. But you know that most of your workspace is not serving its purpose. With a hoteling system, you can eliminate unnecessary workspaces. Plus, you will have the power to manage your company’s resources and space effectively.

This resource and room utilization software allows you to monitor what employees are using, where they are sitting, and when they are working. It ensures that you make the most of your limited resources and allocate them only when employees need them. This tool provides an equitable system where each person has fair access to what they need.

Increases safety as it helps in the cleaning process

One thing the ongoing pandemic has taught us is the importance of keeping things clean and sanitized. Office hoteling software makes it easy to schedule a cleaning routine after each use. It can also help streamline the process of cleaning and sanitizing workspaces for subsequent users. Cleaning staff can easily use the time between appointments to go through each desk.

It can also help ensure social distancing on the floor and sanitizing of each desk. Employees can rest easy knowing that a workspace is clean and ready for them to use when they arrive at the office. The software can block or prevent reservations for a floor or office space once it reaches maximum capacity.

Minimizes operational cost

Because office hotel software can help you manage your office space more efficiently, you can significantly reduce your financial costs. The smaller your workspace, the less you spend on rent, energy costs, and utility bills. Here’s the cool part: the less money you spend on operating expenses, the more capital you can reinvest into your business.

Additionally, a hotel system doesn’t tie employees to a single workspace or require them to spend eight hours in the office. With this flexibility, you can increase your workforce without having to expand your office space. This can help you reduce operational and real estate costs.

Helps you monitor and prevent virus contamination in the workplace.

Even with a vaccine in the works, the threat of the virus is still significant. Your employees can still get infected even if they are fully vaccinated. Of course, you don’t want the majority of your employees to get sick and have an impact on your operations. Since you can’t monitor where your remote employees spend their working day, it’s essential to protect your organization.

Fortunately, office hospitality software comes with Covid-compliant features that automate safety protocols. Even when your facility is busy, you can efficiently perform thermal scanning, mask detection, contact tracing, and more automatically.

The system has vaccine management.

Getting vaccinated is crucial for businesses to ensure everyone’s safety. However, some people still don’t want to get the shot. Many companies require their employees to be fully vaccinated, or they will fire them.

So, some of them may say that they have already taken the vaccine. With office hospitality software, you can ensure that everyone is immunized. Once the software is installed, you can track who has not yet been vaccinated. It will also remind you and your staff member about the vaccination schedule with SMS and email notifications.

Conclusion

After learning about the benefits and convenience of remote work, many people are unwilling to give it up. As more companies open their offices, we are seeing the emergence of hybrid office models. However, it is not without its flaws and complications.

The good news is that office hospitality software solutions can bring structure to your hybrid workplace model. This custom scheduling service gives organizations more control and allows employees to choose where and how they work. The system helps your organization run efficiently and effectively despite the current global situation.