Praktiken und Etikette für Bürohotels, über die jedes Unternehmen Bescheid wissen sollte

Many people are now working in flexible workspaces through hoteling. Companies and organizations are considering implementing best practices and etiquette to make this work style more efficient and sustainable. These are particularly crucial in hybrid workplaces, as they empower team members while improving space and resource management.

Adding established, feature-rich hotel management software makes the entire process seamless and efficient. It also includes numerous benefits, such as:

• Better experience for team members in terms of personal choice, security and flexibility

• A smooth transition from remote to on-site setup after the pandemic, as a variety of hybrid workplace models are supported

• Improved space management by determining where each team member sits or works for the day

• No overcrowding as the regime can control how many employees can be in the office at the same time.

The best practices that no one should ignore

How companies implement their working agreement can be a critical success factor. Here are the best practices facility managers can follow to ensure hoteling is done right from the start.

Communicate and inform team members about the guidelines and etiquette before the transition

As with any office change, it’s crucial to prepare your team members and support them in the adjustment process. Communicate clearly and frequently before finalizing the transition.

Of course, you want to ensure everyone has the right expectations regarding space and design, office hotel software, and proper use. If you have specific policies, inform everyone of their obligations in using the space responsibly.

• Provide different furniture and floor plans

The ideal setup for this type of work environment offers team members a variety of flexible workspaces, allowing them to reserve the style that best suits their needs for each day.

It’s important to have an acceptable selection of suitable furniture and layouts, as members would appreciate the ergonomics they can switch between throughout the day. They’ll be most productive when they have access to a quiet space for concentration and a larger space for collaboration.

Choose solid hotel software for your team

Choosing the right system to support you in the transition is an important part to consider. It should include features such as:

• Navigational directory: This lets team members know where to find the space they’ve booked. Even if they’ve never been to the office before or the layout has changed since their last visit, they can still quickly find their spot. Additionally, a visual directory streamlines and improves the booking process, as team members can review the location and function of each space before booking.

• Mobile features: The essence of flexible working is that it fits the bill for a mobile workforce. People prefer work technology and tools to keep up with their daily routines. A hoteling app accessible from the palm of their hand demonstrates that team members can conveniently reserve the necessary spaces and resources on the go.

• Integration with MS Outlook: The office can run smoothly and seamlessly when everything the team needs is on a familiar platform. By integrating software with your existing system, you can streamline the team member experience while keeping things simple and efficient.

Create interactive floor plans to maximize and enhance benefits

While visual directories are helpful for team members in finding their space, using interactive floor plans offers several additional benefits.

• Team members can easily connect with their teammates because they can see where everyone is sitting.
• Anyone who wants to quickly put together a team collaboration can immediately check which areas are available to them with just a few clicks or taps.
• Users can drop pins to find their colleagues or request services and supplies they need.

Arrange your office setup with the right hotelling software

A successful hotel model requires sophisticated hybrid work tools that ensure a highly flexible work environment for team members and help them become productive. Cloud-based tools enable easy collaboration and version control, allowing teams to work anytime, anywhere. Similarly, the right tools help facility managers successfully monitor and plan for the hybrid workspace.

Proper etiquette makes you a good user!

For the success of your office hotel, it’s important to create and enforce specific rules for your team members. Setting clear expectations and etiquette is necessary if you want everyone to know their responsibilities and keep things running smoothly. Here are the five basic rules every organization should follow:

• Reserve Only What You Need

Some users may tend to hedge their favorites and reserve multiple options if they aren’t sure what they exactly need yet. This habit prevents others from occupying booked space that’s sitting idle. Additionally, it can also affect the space usage data reliability and result in unnecessary tasks and services like cleaning and sanitizing unused desks.

Specific custom programming services for related software can mitigate this problem. If users know that they can always see available and open spaces in a matter of seconds, they are more likely to adhere to this policy and trust that the system works.

• Be As Quiet and Decent As Possible

One of the most significant downsides of a flexible work setup is noise disruption. Thus, team members should consider their tasks for the day before making a reservation. If your space offers a variety of options, you can choose to book into quiet zones for concentrations or a conference room for collaborations.

Respect each other’s privacy

Just as everyone should be mindful of noise, they should also remember that some tasks require privacy and the protection of personal data. Team members who are creating personal profiles, reviewing resumes, or processing personnel documents should work in private. Space utilization software allows you to designate these areas for specific tasks. And then you can create a specific policy so your team knows when to book them.

Make a daily combination of room selection

Flexibility is a key benefit of this type of work setup, and members of the entire process team destabilize it by booking the same desk and staying there all day, every day. Lockers and other storage areas help store personal belongings and ease the transition from the stated need for a permanent space.

Team members also need to explore and discover different spaces. The right hotel software at the desk and the right selection make this convenient and quick.

CLAYGO: Clean as you go

If you book into a hotel and find it messy upon check-in, you certainly won’t return. The same applies to office hotels. Users must be confident in their cleanliness to fully embrace and embrace the work arrangement. To facilitate this, each member should ensure that desks and areas are ready for the next user. Therefore, they must clean up after themselves.

Communicating and emphasizing clean desk guidelines is crucial in this workspace setup. Emphasize the collective responsibility all users share to create an ideal and hygienic office for everyone.

Office hotels are an ideal flexible working arrangement for companies and organizations utilizing the hybrid work model. By adhering to the practices and etiquette discussed above, everyone will have the best hotel experience.