Arbeitsplatzsoftware für die Übergangsplanung: Der Schlüssel zur effizienteren Gestaltung von Back-to-Work

There’s no doubt about it: Companies are eager to reopen, and employees are equally ready to return to the office. However, make no mistake—unless the transition to work is well-planned and coordinated, it could have a tremendous negative impact on the workforce. One way to avoid these effects is to use specialized workspace software to plan and implement a thoughtful transition strategy.

Make transitions better

A well-orchestrated transition plan isn’t just great for workplace productivity; it’s also great for morale. Such a plan will not only improve efficiency (i.e., your bottom line!), but it will also reduce work-related stress among your employees. And because elements of such a plan, like social distancing, are likely to remain in fashion for a long time, your transformation planning will also yield long-term benefits.

So, how can employers and HR managers create better transition plans? Well, here are a few suggestions to consider:

1) Beacons for social distancing management: Why let your employees unnecessarily interact with other employees, for example, to inquire about the availability (or otherwise) of a specific workspace—be it a desk, cubicle, room, or workstation? Bluetooth-enabled beacons allow nearby Bluetooth devices to connect and determine the status of assets in the workspace. The beacon is intelligent enough to determine when a user is not actively using the desk/cubicle (if they don’t check in within 15 minutes) and place them in the free pool for other employees to book/use.

2) Color-Coded FlexCubes with LED Color: Here’s another smart, software-controlled, Wi-Fi-enabled device that can play a key role in any transition back to the office software solution. It makes contactless transition planning a reality. Place these smart cubes on workspace assets like desks and workstations and free staff from physical contact with desk/office owners or workspace administrators. The colored lights (Green = Available; Red = Reserved; Blue = Assigned to a permanent user; Yellow = Available in 30 minutes) provide employees looking for office space with all the information they need, making contact from the office less stressful.

3) Software-Operated Lobby Kiosks: You may have a hotel agreement with your employees that allows them to go to the office to use them on-site. Or perhaps you have clients or other guests who frequently use space in your office. Placing a lobby kiosk at your reception area allows for self-service workspace management. Users can efficiently manage all workspaces through a single, user-friendly interface, eliminating (or at least minimizing) the need for interaction with other employees.

integrated transition planning

These and other software-controlled and intelligent DeskFlex devices work with corporate communication systems such as MS Outlook, MS Exchange, and Active Directory. The tools interact seamlessly with employee calendars. They enable employees and facility managers to check the availability of desks, workstations, and conference rooms online. Employees can cancel or change bookings remotely.

Together, they provide HR managers and office administrators with a powerful suite of integrated workspace software solutions that support transition planning.