Many people are now working in flexible workspaces through hoteling. Companies and organizations consider implementing best practices and etiquette to make this working style more efficient and long-term. These are essential, especially in hybrid workplaces, as they empower team members while improving space and resource management.
Adding a well-established, feature-rich hotelling software makes the entire process seamless and efficient. It also includes numerous benefits, such as:
How companies go about implementing their work arrangement can be a make or break for their success. Here are the best practices that facility managers can follow to guarantee hoteling is right from the start.
Like all kinds of office changes, preparing your team members and supporting them during the adjustment is critical. Communicate clearly and more often before you finally make the transition.
Of course, you want to ensure that everyone sets the right expectations regarding space and design, office hoteling software, and proper usage. If you have specific policies, inform every one of their obligations in using the area responsibly.
The ideal setup for this type of work environment offers team members different flexible workspaces. Through it, they can reserve the style that best fits their needs for each day.
It is vital to have an acceptable range of appropriate furniture and layouts as members would appreciate ergonomics they can switch between throughout the day. Also, if they have access to a quiet room for concentration and a larger one for collaboration, they’ll be at their most productive.
Choosing the right system to help you with the transition is one critical part you should pay attention to. It should include functions like:
Although visual directories are helpful for team members in finding their space, using interactive floor plans offers several additional benefits.
Successful hoteling model deliberated hybrid working tools that sustain an utterly flexible work environment for team members while helping them become productive. Cloud-based tools facilitate easy collaboration and version control for teams to work anytime and anywhere. Similarly, the right tools will help the facility manager successfully oversee and plan the hybrid workspace.
Essential to the success of office hotelling is creating and executing specific rules for your team members. Setting clear expectations and etiquette is necessary if you want everyone to know their responsibilities and keep things smooth. Here are the five ground rules every organization should observe:
Some users may tend to hedge their favorites and reserve multiple options if they aren’t sure what they exactly need yet. This habit prevents others from occupying booked space that’s sitting idle. Additionally, it can also affect the space usage data reliability and result in unnecessary tasks and services like cleaning and sanitizing unused desks.
Specific custom programming services for related software can mitigate this problem. If users know that they can always see available and open spaces in a matter of seconds, they are more likely to adhere to this policy and trust that the system works.
One of the most considerable downsides of a flexible work setup is noise disruption. Thus, team members should consider their tasks for the day before making a reservation. If your space offers a variety of options, they can choose to book into quiet zones for concentrations or a conference room for collaborations.
Just like how everyone should be mindful of noise, they should also remember that some tasks require privacy and protection of personal information. Team members preparing personal profiles, reviewing resumes, or processing HR documents should work privately. With room utilization software, you can emphasize these areas for specific tasks. And then, you can create a particular guideline so your team will know when to book them.
Flexibility is one main benefit of this type of work setup, and the whole process team members destabilize it if they book the same desk and stay there all day, every day. Locker and other storage areas help keep personal belongings and ease their transition away from the professed need for a permanent space.
Team members also need to explore and discover different spaces. The right desk hoteling software and the suitable variety to choose from will make this convenient and fast.
If you book in a hotel and find it untidy when you check-in, you sure would not come back to that place. The same goes for office hoteling. Users must be confident in terms of cleanliness to embrace and adopt the work arrangement fully. To make this possible, each member should ensure that desks and spaces are ready for the following user. Thus, they must be clean up after themselves.
Relaying and emphasizing the clean desk policy is vital in this work setup. Stress out the collective responsibility that all users share in making an ideal and hygienic office for everybody.
Office hoteling is an ideal flexible work arrangement for companies and organizations embracing the hybrid work model. By adhering to the practices and etiquette discussed above, everyone will have the best hoteling experience.