The benefits of having a desk management solution for your business are immense, especially if the software is tailored to your particular business. Software like DeskFlex makes it easy to 3D model and customize your workplace and keep track of employee occupancy at all times. The two key pillars for the success of every business are performance and discipline.
If you want to encourage performance and discipline in your business, you have to reward employees and give them the ability to book the facilities they need. In the digital era, it's also important to carry out management in the cloud using web-based tools that can give access to each employee, and offers them the ability to book rooms at need. This is why we've developed one of the most advanced desk management solutions for businesses.
The following are the top 5 benefits of using a desk management solution:
1. Digitalize Office Management
Businesses that rely on office managers who manually fill out booking requests are inefficient. Having centralized management software that allows you to keep track of room availability and give employees the ability to book rooms, based on individual needs, can increase the efficiency of the workplace and boost productivity. In the old days, office managers would have to take manual requests, scan documents, send emails, and ask for permission that could take days. Booking is now done with only a few clicks based on availability.
2. Keep Track Of Employees
Desk management solutions allow you to keep track of your employees and know where they are at any particular time of the day. Instead of having to look for employees all over the building, you can simply look them up and find out which room they're occupying at any time of the day. This allows you to get the employees you need while easing the manager's job. If you need an employee in an emergency situation, you can simply reach out to them via the software.
3. Performance Assessment
New-generations solutions allow you to keep track of employee performance which can later help managers draft up performance reviews at the end of the year. You will know how long they've occupied certain desks, how much time they've spent on X project, and much more. Management solutions can give you detailed monthly reports about every employee which helps you make important decisions as a business owner. This includes keeping track of your managers and making sure they're doing a good job.
4. Increasing Job Attendance
Desk management software has a psychological effect on employees because they know you're keeping attendance records. If employees know they can be absent at any time, they will become less engaged with their job and work inefficiently. However, employees who are under surveillance tend to perform better and take active roles in their work. The benefit of desk management solutions is that you don't have to send managers to deal with employees directly, effectively reducing tensions in the office.
5. Make Payroll Easier
At the end of the month, you want to know how many hours the employees worked in order to pay them adequately. The desk management solution can help you generate payrolls for employees because you will have access to data in terms of the hours spent working and other detailed reports. It can also help your managers organize shifts, based on the employee performance data they’ve gathered.