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Transition planning workspace software: The key to making back-to-work more efficient

There’s no doubt about it: Businesses are eager to reopen, and staff are equally willing to resume work at the office. However, make no mistake – unless the transition back to work is well-planned and coordinated, it could have a tremendous negative impact on the workforce. One way to avoid that impact is to use specialized workspace software to plan and implement a well-thought-out transition strategy. 

Making transitions work better

A well-orchestrated transition plan isn’t just great for workplace productivity; it’s great for staff morale. Having such a plan won’t just improve efficiency (i.e. your bottom line!). It’ll also reduce work resumption-related stress among your employees. And, because elements of such a plan, like social distancing, are likely to be in vogue for a long time. Your transition planning efforts will deliver long-term benefits as well.

So, how can employers and staff administrators make better transition plans? Well, here are a few suggestions worth considering:

1) Social distancing management beacons: Why have your staff needlessly interact with other employees, for instance to inquire about the availability (or otherwise) of a specific workspace – be it a desk, cubicle, room or workstation. With Bluetooth-enabled Beacons, nearby Bluetooth devices can connect and ascertain workspace asset statuses. The Beacon is intelligent enough to determine when a user isn’t actively using the desk/cubicle (if he/she does not check-in within 15 minutes), and to release it into the vacant pool for other staff to book/use.

2) LED color-coded FlexCubes: Here’s another intelligent, software-driven, Wi-Fi enabled device that can play an important role in any transition back to the office software solution. It makes contact-less transition planning a reality. Place these intelligent cubes on workspace assets, such as desks and workstations, and free staff from having physical contact with desk/cubicle owners or workspace administrators. The colored lights (Green = Available; Red = Reserved; Blue = Assigned to permanent user; Yellow = Available in 30 minutes) provide staff, looking for office space, all the information they need to make contact less working from the office stress free.

3) Software-powered Lobby Kiosks: You may have a hoteling arrangement with your workforce, allowing them to drop into the office to use on premises workspace. Or, perhaps you have clients or other guests that frequently use space in your office. Placing a Lobby Kiosk at your reception area makes self-serve workspace management a breeze. Users can efficiently manage all workspaces through a single. User-friendly interface, eliminating (or at least minimizing) the need for interaction with other staff. 

Integrated transition planning

These and other software-driven and intelligent devices, from DeskFlex, work in concert with corporate communication systems, such as MS Outlook, MS Exchange and Active Directory. The tools interact seamlessly with staff calendars. They allow staff and facility managers the ability to check availability of desks, workstations and conference rooms online. Employees may cancel or change bookings remotely. 

Together, they provide staff managers and office administrators. A powerful suite of integrated workspace software solutions to aid back to work transition planning. 

Do you have questions or want to schedule a demo, ask here