Workplaces are typically safe environments where employees are at their most productive. However, it might surprise you to learn that there’s always room to enhance both aspects of working life – safety at the office, and efficiency of the workforce. And choosing a full-featured workspace management software solution is the best way to achieve both objectives.
Recent changes to how we work, largely brought about by the COVID-19 crisis, underlines the importance of flexible workplaces. More specifically, that flexibility comes from:
These measures give employees and employers more time to focus on the organizations’ mission-critical tasks, which leads to productivity enhancements. The primary reason for such gains is that the team (both workers and management) spend less time worrying about workspace organization and administration, especially in organizations where flexible work is the norm.
When implemented individually, or selectively, the tactics highlighted above can be very effective on their own. However, as more organizations embrace work-from-home policies, and pivot towards hoteling and flexi workspace arrangements, using high-powered office allocation space software can supercharge those productivity gains by several multiples.
One of the first ways that businesses might tap into workspace management efficiencies is through strategic desk, cubicle and room assignment. And, what better way to do that than to use 3D-floor maps of your entire office, and plan who sits where and, importantly for social distancing, which cubicles or desks will be de-allocated, and which ones to schedule for cleaning or disinfection protocols.
With this interactive tool from DeskFlex, office administrators can seamlessly assign desks and workstations to staff, based on demand for such workspace. Where significant numbers of employees choose to work from home, facility planners can use the 3D maps to judiciously re-assign space to make efficient seating decisions:
Sure, you could use traditional ways – like sign-in registers and spreadsheets – to attempt to manage your workspace in the new world. But that’ll likely add more stress and complexity than your staff needs now. And given that these tools integrate seamlessly with your corporate systems, like Microsoft Exchange. And Outlook or Active Directly, they deliver added flexibility to your post-pandemic workspace planning and management strategies.
And when you think of powerful analytics and reporting engines that come with top-o-the-line. Integrated workspace management software. You just can’t compare them with spreadsheets and other stand-alone tools and processes.