Desk booking software has come a long way and remains beneficial to workplace evolution. But in a new era of workplace setup, it plays a vital role in materializing the hybrid work arrangement.
Almost two years after the Coronavirus started, businesses and organizations are recovering from the financial aftermath of repeated lockdowns. Although the threat of infection is still lurking around the corner, we can say that the worst is over. No matter how challenging the situation is, everyone is adapting, especially to the sudden work change.
With this in mind, businesses are gradually reopening their office, but safety issues are still a concern for most employees. Because they now know better, it’s easier to balance their organization and people’s safety. Employees are still coping with drastic changes implemented in the workplace. One of these changes that proved beneficial in many organizations is the implementation of a mixed work environment.
This new work approach is a combination of remote and in-office working. Essentially, it differs from the past far-flung working method in three aspects.
Firstly, employees don’t necessarily schedule specific days at the office or home. They can decide which of the two setups can support them to be most productive at a given time. For most of their week, they are likely to work from home. They need a desk reservation for a few days to finish tasks that require them to be at their physical workplace.
Next, remote working has become the standard for today’s employment due to the employees’ demands for flexibility. Usually, more employees are working from their respective homes than at the office.
And lastly, in a hybrid workflow, the shifting is more fluid and happens in real-time.
Although the description of a workplace adopting this new model is clear, its execution in real life is vague. Sometimes, if a company prioritizes the worker’s convenience, the team productivity suffers. On the other hand, when they do the opposite, the team member’s safety, comfort, and productivity are compromised.
To make this work setup function according to its noble purpose, its implementers must do it right. Then again, since organizations vary, it’s hard to develop a one-size-fits-all approach to make this system work. However, this doesn’t mean we can’t learn from other company’s best practices. Additionally, employing technology like room booking software can be one of the most significant steps to a successful transition.
If you’re starting a hybrid setup in your workplace but are unsure what path to take, this blog is for you. Here are some of the tips we gather to help companies plan on their transition possible.
Determine where your team members are most productive place, time, and productivity are crucial elements in a hybrid company. As a leader, you need to understand the factors that motivate different people in your team to be productive.
For example, planners in your team need to focus for long hours to get their job done. It means that they will be most effective when they’re undisturbed by other people in the team. In that case, the place where they do their job becomes less crucial. They can work at home or make a room booking software at the office. However, this isn’t true for a product innovator. They need to collaborate to innovate. In this case, the place becomes a vital factor for his productivity.
These emphasize the rule that jobs that require collaboration should be in a shared and flexible office space. Whereas tasks that need focus and are doable alone should be in an environment where your team member feels most productive.
No two employees are the same. Even if both employees have the same role, their productivity and preferences are different. That is why you need to solicit input from the employees concerned when planning to implement hybrid solutions.
For instance, you have two staff working as a conference room manager in your company. The first person has two kids at school during the day that she fetches after work. She has a dedicated home office to work in private and prefers to skip commuting to be more productive. In contrast, the second person is single and shares an apartment with her friend. As she can’t create a home-based office, she anticipates getting to the office because she can’t focus on home.
When planning to change your work area to accommodate a hybrid setup, consider the wishes and preferences of your team members. Ask them where they feel most productive when working. Based on our example, the first person is better off in a remote work setup, whereas the second person will likely enjoy using meeting room manager software that lets her accomplish tasks in a shared workspace.
Your main goal is to make your workflow still seamless even if people are shifting workstations. The company’s goal is to enforce safety protocols to keep the virus at bay, even in shared workspaces. In that case, your organization would be happy to know that there is room management software to address these matters.
Virtual meeting platforms are not the only helpful tool for hybrid companies. There are tools like office space management software that help keep the workplace safe. This software works differently depending on the developer and the features you would choose. You could disable the booking of a shared workplace desk to enforce social distancing.
Apart from that, other solutions include desk booking and room scheduling applications. The former allows employees to book desks before they even arrive at the office to work. They can book in advance before their schedule at the office. This hybrid software frees the company leaders from enforcing safety protocols by themselves.
The room scheduling application is also equally valuable because it keeps things organized. You can book the use of a conference room days or weeks ahead of your scheduled meeting. This feature gives other teams the chance to plan their meetings accordingly. Plus, you don’t have to fight face-to-face to decide who gets to use the room first.
Your company can also take advantage of the vaccine management software offered by hybrid software development companies. With that software, management can keep track of their team member’s vaccine histories. The data inputted here can also aid in the health authorities’ contact tracing efforts. Your employees can also refer to the software to track their vaccine dates and booster shot schedules. It helps keep the workplace safe.
Room Reservation Software: Your Most Valuable Tool To Switch On Hybrid Working
Going the hybrid route takes time, effort, and dedication. You can’t just group people suddenly without looking into their roles, understanding their drives, and soliciting their opinion. Investing in hybrid cloud software is also a must as it can make your organization’s work easier. Just ensure that whatever your industry is, it can provide you your needs.
Whether you run a hospitality business or educational institution, this tool should also be scheduling software for colleges. Yes, it’s a lot of hard work, but as with everything new, it will get hard before it gets better. Your efforts will not only rekindle your team member’s passion but would also improve your bottom line.