Hybrid work environments have become a trend today because many people know it provides new ways for team members to collaborate productively. However, it takes intention and initiation from leaders to create those opportunities.
Recent research reveals that 71% of the HR department in companies care more about team member collaboration this year than they were before the pandemic. These concerns are valid, and there are certain things needed to protect and drive effective cooperation. When team members work physically apart during work hours, their interactions are less spontaneous. Communications commonly occur virtually.
Intentional teamwork is essential for a successful hybrid workflow. Thus, here are four modes of collaboration that you need to know to make the transition successful. Teams need to leverage these collaboration modes as they begin to transition into the hybrid environment.
For most companies, a hybrid setup only needs location considerations. Little did they know, they also need to think about the time spent, whether working synchronously or asynchronously.
This mode of collaboration yields four more sub-modes that offices need to invest equally in.
This is when team members work together in one space, like the typical office setup.
This is when team members are in different locations but are participating in virtual collaboration.
In this setup, team members are located in one space but not working at the same time.
Team members here are working from different places but individually doing deep-focus work.
In businesses that adopt the hybrid setup, team members move between multiple workspaces. This includes offices, homes, and third space, such as a library or coffee shop. Not all employees have access to productive workspaces, which limits their options. Some people may work better from home while others are efficient in periodically changing environments. Having inclusive options from a hybrid setup gives the maximum advantages to the workforce.
Problems arising from limited flexibility. Studies show that two-thirds of employees said that their expectations in flexible working increased since the start of the pandemic. To mitigate this problem in a hybrid workplace, empower your employees to have reasonable access to all four work modes. Different talent segments flourish uniquely in each collaboration mode. You may need a more intentional redesign of these modes.
For example, HR and business owners and managers must invest in improving their team member work sites. It is essential, especially to those who wish to continue working from home at least some of the time.
Others can’t easily access the office but also find themselves productive when working alongside peers. In this case, employers can provide memberships to co-working spaces. They can also offer guidance on the uses and advantages of each work mode. Through it, they will know when and how to use each of them effectively.
Most of the companies’ human resources departments and administration believe that synchronous work is the most efficient driving innovation. As a result, many organizations invested much in improving their tools and technologies during the pandemic.
However, research also shows that asynchronous work modes are just as vital as the synchronous mode in achieving team innovation.
Before the pandemic, employees in the remote work environment always relied on video calls to collaborate. It resulted in back-to-back meetings and fatigue, a significant risk for burnout. HR and business leaders recognize this threat. Three out of four employees agreed that the more virtual touchpoints they have, the more prone to burnout. Because people overly relied on synchronous modes, it resulted in adverse impacts on team member health.
Some organizations with hybrid work setup invest in asynchronous modes, with 17 percent executing no-meeting days and 11 percent provided dedicated mental health days. The insistence on doing synchronous work is the default from the previous era, where asynchronous tools aren’t fast and efficient. Since the pandemic, companies must reset how to leverage all the work modes available to them. This includes:
Organizations can encourage their team members to set core collaboration blocks but only limited to short periods or hours.
Educate your team members about the benefits of hybrid work and how it can help them with their work and life needs.
Let your team members decide on their workweek. They know when work happens best for them, not just the typical 8-5 scheduling in the office.
Hybrid Setup Produce Teams with Greater Agility, Psychological Safety, and Equity
Companies must strive to set up their teams for success in a hybrid environment. Research proves that hybrid teams show greater agility. 70% of hybrid team members said they adapt meeting structures according to the intended outcome, with only 49% on-site employees.
In terms of psychological safety, 66% of hybrid employees said they felt comfortable taking risks in their role compared to the 47% of their on-site teammates. 67% of them also agreed that they are skilled at asynchronous working versus 54% of their on-site counterparts. And finally, hybrid teams show more significant equity. 69% of hybrid employees said that most of their team members accommodate their working preferences compared to 54% of their on-site team members.
Team collaboration is essential in all companies and organizations. During the pandemic, offices need to adopt a new system to still function efficiently despite the situation. Developers also innovated software and systems to make flexible working easy.
Technology always makes room for convenience and efficiency. Thus, adopting the appropriate software for your business process makes all the difference. Team collaboration in the hybrid environment needs cautious navigation. Organizations must stand to have improved levels of innovation if they do so intentionally.
This software provides an intelligent way to integrate people and processes in a hybrid setup. It is a combination of native apps and web applications that team members can use in the office or remotely. Developers designed the software to connect to the mobile platform’s capabilities through a browser embedded in the app.
Innovations through hybrid software development cater to a mix of remote and on-site work. It helps developers write code for a mobile app once while accommodating multiple platforms. Its features include:
Switching to a more flexible yet with the same efficiency is ideal for working during the pandemic. It allows businesses to operate as usual, or at least closer to it, despite the protocols advised by the government. If you are searching for solutions to set your work-life balance efficiently, hybrid automation is the answer!