Meetings and conferences make organizations keep going. It is the chance when departments and teams evaluate their performances and how near or far they are from hitting their targets.
However, the majority of office workers said that they hate meetings due to numerous reasons. They consider conferences as long, tedious, and make them sleepy. But the more significant issues in these sessions are the manner of people involved and the room booking preparations – stress, conflicts, overbookings, no-shows, and many more.
Despite the bad reputation of attending meetings, it is agreeable that this gathering is essential for the business’ success. As vitally important, meeting sessions help employees feel trusted, included, and motivated, knowing they can contribute to their companies’ growth.
Meetings are here to stay. The good thing is that employers and managers can turn a lousy meeting into a good one. They have to create a better experience for both themselves and their team members and employ room manager booking technology to ease conference stress and serve its the meeting’s real purpose.
In this blog, we aim to help you and your organizations hold more meaningful and useful conference sessions by sharing ideas on the ideal things that would perfectly complement your meeting rooms. Let’s start by giving reasons to adore your office’s rooms.
We have stated the importance of having team meetings. However, its effectiveness depends on its resources, such as the session room. Having a well-equipped and well-furnished conference room helps team members boost their performance. Among the reasons why these conference rooms are the place to be:
1. They are secret keepers.
2. They serve as collaboration stations.
3. They create a connected culture.
4. It serves as a mission launch-pad.
5. It empowers you to make a great impression.
6. It enables you to focus better.
7. Perfect for training-grounds to achieve success.
8. Push companies to move ahead.
9. Has a great atmosphere to inspire collaboration and creativity.
10. They are the gateway for discovering new talents.
Effective meetings are good meetings.
Back then, once organizations agreed to have a meeting, a receptionist will mark the calendar, inform the people involved one-by-one and manually choose a room they will use. These meeting arrangements have led to many errors such as double bookings, incoordination, miscommunication, no-shows, and many more that will also result in unproductive meetings.
Good thing that the only constant thing is change.
The office rooms have evolved through the years, from cubicles to enclosed spaces and now replaced open floor plans. It presents team members with a flexible workspace where they can choose which workstations they prefer at a given time. From manually reserving a room and inviting participants, now they can book a room and send an invitation a glance.
Like the office rooms and work arrangements, the meeting room process has now evolved into more convenient and hassle-free tasks. Gone are the days of tiresome meeting preparations that cause inefficient sessions. Now, you can eliminate stress right from the initial step up to the last.
But it is a matter of technology and room booking systems integrations to make these improvements into reality. To help make your meetings even more engaging and enjoyable, we created a list of room booking system hardware and software to make your guests’ and attendees’ experience a delightful one.
Room Booking System Display
A room display touchscreen is an integral part of the room scheduling system. It is attachable outside meeting rooms. Along with the room booking systems integrations, this device provides you these functions:
Room Scheduling System App
Using your handheld devices, anyone can access your organization’s room reservation system anywhere at any time. It comes with a mobile app that you can install either on your smartphones or laptops and come up with the following features:
A room reservation system may also come with customizable 3D floor plans. Once your company implements room and resource scheduling software, developers will customize this 3D floor plan based on your organization’s structure. This feature gives you the following perks:
The COVID era changes the way people meet. Now that they can gradually return to their regular meetings, they need a room booking system hardware such as a lobby kiosk to help them protect team members, guests, and the workplace from virus contamination. A lobby kiosk can offer your organization these benefits:
Another addition to the room reservation system COVID-compliant tool is the Bluetooth Beacons. This small blue device allows you to do the following functions contactless, decreasing the chance of transmitting the virus.
All the devices and apps you integrate into your room and desk appointment booking system are centrally manageable by a cloud-based application. The room and resource scheduling software provides you with these features:
The next-generation work management device, FlexCube, along with room booking systems integrations, makes it convenient to reserve a desk or a workspace. Furthermore, the desk and room display will help you do the following:
According to recent research, attendees see effective meetings as new learnings. As the possibility allows, it is best if the knowledge is shared and fostered among all participants. But, there are times that this isn’t possible. Despite the inactive learning, it may still be necessary for you to show up to the meeting to share your perspective and ideas so that others can learn and coordinate. If all participants know that the meeting’s purpose is not just about you and them, it will help them cope with the perceived hassle it may bring.
It is natively to be self-focused, mostly in a workplace where a more independent culture reigns. But it is still possible to spare oneself before a meeting to be more team-oriented. You can do it by imagining yourself as a part of a team working regarding common goals or thinking that success requires teamwork. By preparing yourself to be other-oriented, you will eventually see that even if the conference is not the most captivating for you and your colleagues, it still serves its purpose for the entire team and the company.
DeskFlex room booking software outlook will help you become the team member you wanted to be.