space management software

Meeting Room Booking App: How Booking Apps Can Improve Your Business

Businesses struggle with many things, but the main issue that is present across the board is the logistical issue of scheduling meetings. Employees struggle with meeting room availability and many times end up spending hours booking meetings, arranging details, and waiting for approval. Even when their meetings are approved, they may find themselves walking over to the conference room while another meeting is ongoing.

The only solution for this issue is to rely on real-time tracking software that allows employees to book rooms based on availability – one that can be integrated with employee’s phones and other devices. If you want the best meeting room booking app to connect your employees, look no further than DeskFlex. Here are the top 3 ways a meeting room booking app can improve your business:

1) Save Money And Time

There is nothing more valuable to a business than increasing productivity and saving resources. Even though meetings are an invaluable asset of any business, arranging them can lead to wasted time. There were many studies conducted on this matter that indicate as much as 50% of the duration of the meeting is spent arranging the meeting.

• Studies concluded that nearly 50% of all employees spend half an hour a day looking for available rooms in large companies.

• Inefficient meetings can cost your company to the tune of thousands of dollars lost on needless communication and delays. This affects the performance of otherwise efficient companies.

The solution: A meeting room booking app. If you have an app that allows employees to look at which rooms are available and book them in a matter of seconds, you will save valuable time. The key here is to cut down on spending time and energy arranging meetings. Employees will be able to concentrate on the work at hand rather than the logistics of facilitating the meeting. The software makes this simple. If the room is available, it allows them to book it. If it’s not, they’re told when it’s going to free up.

2) Increase Space Efficiency

Space efficiency is integral to streamlining the workflow of any company and boosting productivity. Booking software can help you make use of all rooms by rending an exact copy of your office on the internet and interconnecting all employees so they can update when they’re using (or planning to use) certain parts of the office. 

Employees have access to all rooms in the office such as conference rooms, work offices, storage rooms, and more. The booking software will keep track of when each room is available and let you know who is using the room at any particular time. This makes planning easier and increases the space allocation efficiency.

The senior managers can be more precise when they’re scheduling important meetings. That improve their customer relations because the meetings will always be on time. If you have visitors/clients and you’re forced to delay a meeting due to logistical problems. This can leave them with a bad impression. The best solution is to use a booking app that can free up the space you need and schedule important meetings.

3) Improve Employee Oversight

Booking software gives managers a better overview of which employees are working and how long they’ve spent there. It also eliminates the tension of having managers carry out manual checks and interrogate workers. All managers and employees will have a real-time view of room occupancy and booking. This decreases wasted space and eliminates conflict in the workplace.

Meeting room booking apps also increase efficiency by counting attendance. If one of your managers books a conference room for a meeting but then later decides to move the meeting outside the premises of the office. The software will automatically detect a lack of presence and free up the room at that time. This will allow other employees to make use of the room if they need it at the time. 

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